Document scanning apps mare one of the best ways to save time and money, improve productivity, and streamline your life. With a document scanning app, you can easily digitize all of your paper documents, such as receipts, contracts, and business cards. This can save you hours spent filing, organizing, and searching for documents. It can also help you to be more productive by making it easy to access your documents from anywhere, at any time. And, it can help you reduce the amount of paper you have to deal with.
What is the Importance and Benefits of Document Scanning Apps?
In our rapidly evolving world, digital transformation has revolutionized every aspect of our lives. The days of manual processes of sending letters and communicating are outdated now, and there are tons of apps available that allow you to scan any document perfectly and send it across the world, that too without making any extra effort and without investing your time. These apps provide you the ability to seamlessly convert your crucial and lengthy documents into digital formats with the help of your smartphone, providing a multitude of benefits and unique importance. Among these benefits, any organization shines; Digital copies allow you to efficiently store and classify documents, streamlining the retrieval process.
Additionally, you can access your scanned documents anytime and anywhere. All you need is a smartphone and an internet connection, that's all. You do not need to carry physical copies with you. It does not only help you to organize your documents, but the OCR (Optical Character Recognition) capability of these apps also lets you easily find your documents whenever you need them.
Moreover, digital documents are more secure as they can be encrypted and password-protected. Sharing becomes effortless, as scanned documents can be easily sent via email or stored in the cloud, facilitating collaboration and reducing the need for physical file sharing.
Furthermore, these document scanning apps serve as backup tools, storing your documents in their cloud storage at the time of scanning, making it easy to retrieve them in case they are lost, damaged, or destroyed. Apart from this, it also has environmental benefits, as their use significantly reduces the consumption of paper and is helping us to keep our environment friendly.
As you may know, when something becomes successful in this world, it often attracts numerous competitors seeking to enter the market. This intensified competition can lead to a decrease in both popularity and quality, and the same happened in the realm of scanning apps. Once it gained popularity amongst users, a plethora of companies rushed to launch their scanning apps, and in no time, a multitude of document scanning apps flooded the market.
This increasing variety of options has made it challenging for users to choose the right one. Many apps make lofty claims about their capabilities, but only a few can truly deliver on their promises.
To assist you in navigating this extensive array of options, we have compiled a list of some of the fundamental features of scanning apps based on which you can assess their quality and determine whether they are useful for you or not.
Here are some essential features of document-scanning apps:
- Recognize text in scanned documents (OCR): This is the first basic requirement of any document scanning app. This can be helpful for students who want to digitize their class notes or for professionals who want to digitize business cards or other documents.
- Test the searchability: Open the PDF and use the built-in search function (usually a magnifying glass icon) to search for specific words or phrases. The PDF should now allow you to locate and highlight the text you're searching for. With this capability, you can easily find and extract the information from your scanned documents, without reading each page manually. It is especially useful for digitizing and organizing large volumes of documents for efficient retrieval.
- Share documents: This is also a vital capability that any scanning app should have. This helps you to collaborate with others or share your document with clients easily.
- Store documents securely: This feature of the document scanning apps offers secure cloud storage for your scanned documents. Additionally, it works as a backup tool for your documents in case they may be lost, damaged, or destroyed.
As much as you have known and understood about document scanning apps, now you can choose a better and more useful app according to your preferences.
When it comes to document scanning apps, making the right choice can significantly boost your efficiency, save you valuable time and resources, and help you stay organized in both your professional and educational pursuits. With a multitude of scanning apps available, selecting the ideal one can be a daunting task. To simplify your decision-making process, we've compiled a list of the top five scanning apps that cater to your unique needs.
Below We Have Listed The Top 5 Document Scanning Apps
- Microsoft Lens – PDF Scanner
- Adobe Scan: PDF Scanner OCR
- OKEN – CamScanner, PDF scanner
- WPS Office – PDF, Word, Sheet, PPT
- SwiftScan: Scan PDF Documents
Above, we have listed the top 5 document scanning apps, each equipped with all the essential features, such as – high-quality scanning capability, automatic edge detection for smooth cropping, text extraction, social media sharing buttons, and secure cloud storage for safeguarding your documents.
If you are in a hurry and don't have time to try them all, then you can feel free to skip this page and download any one of the above 5 apps. Rest assured, in each one of them you will find all the features you are looking for, and will meet your expectations.
However, for those who desire a deeper understanding of these apps and their specific features, we invite you to stay with us.
Here, we have provided a comprehensive description of all the features of each of the five document scanning apps:
1. Microsoft Lens – PDF Scanner
We've given the first place in our list to Microsoft Office Lens for its exceptional performance and versatility. This powerful app does more than just scan – it trims, enhances, and transforms whiteboard scribbles and documents into clear, readable files, and empowers its users to significantly enhance their productivity, whether at work or in school.
At Work, Microsoft Office Lens Boost Your Efficiency:
- By using the Microsoft Office Lens, you can effortlessly capture and convert notes, receipts, and documents into various formats, including PDF, Word, PowerPoint, or Excel files, and can upload them to cloud storage.
- Capture whiteboard notes at the end of meetings to keep those action items on track, allowing you the convenience of importing them directly from your device's Gallery.
- The Microsoft Office Lens gives you the ability to digitize many types of text, including printed and handwritten, allowing you to share, edit, and save your files to OneNote, OneDrive, or on your local device.
- Whenever you scan a business card it automatically extracts and organizes your contacts, allowing you to save them without any manual effort.
Enhances Your Productivity at School:
- For students, Microsoft Office Lens is a game-changer as it simplifies the process of scanning classroom handouts and annotating them in Word and OneNote, enabling the digitization and easy editing of handwritten notes.
- Furthermore, it allows students to capture photos of whiteboards or blackboards for future reference, even when offline. The seamless integration with OneNote ensures that class notes and research materials are effortlessly organized.
- Seamlessly scan class handouts and convert them to your desired format, organize them according to your preferences for study, and you can also add annotations.
- Digitize handwritten notes (English only) and edit them later for more effective learning.
- Snap a quick picture of the whiteboard or blackboard for future reference, even when you're offline.
- Keep your class notes and personal research impeccably organized with the seamless integration with OneNote.
- No matter where you are, Microsoft Lens simplifies document management and elevates productivity for professionals and students alike. It's the essential tool you need to digitize, organize, and access your important information with ease.
Microsoft Office Lens supports the following cloud storage: OneDrive, OneNote, OneNote, Class Notebook, SharePoint, and WordPowerPoint!
In essence, Microsoft Lens streamlines document management and elevates productivity, making it an invaluable tool for both professionals and students.
Please note that by installing the app, you agree to the terms and conditions available here: Microsoft Lens Terms and Conditions.
2. Adobe Scan
The second place we've given to Adobe Scan is known for its advanced scanning and document editing capabilities, including Optical Character Recognition (OCR) and seamless PDF conversion.
Adobe Scan is a versatile and powerful mobile scanning application available for both Android and iOS. This intelligent scanner app effortlessly transforms your device into a portable scanner, making it easy to capture a wide range of documents, from receipts and notes to photographs and business cards.
Here's how Adobe Scan works:
- Capture: Using Adobe scanner, you can scan virtually anything with accuracy and ease, and its advanced image technology automatically detects document borders, enhances scanned content, and even recognizes text through OCR.
- Enhance: Adobe Scan allows you to fine-tune your scans or photos. Whether it's a PDF or a photo scan, you can preview, reorder, crop, rotate, and adjust colors to achieve the best quality.
- Cleanup: It helps you to remove all imperfections from your documents including stains, marks, creases, and even handwritten notes, and give them a clean and professional look.
- Reuse: One of its standout features is the ability to convert your photo scans into high-quality Adobe PDF, which unlocks text through Automatic Text Recognition (OCR) so you can easily reuse the text of your PDF scans.
- Scan Anything, Anywhere, Anytime: Adobe Scan is designed to capture various types of documents, from forms and receipts to notes and business cards. You can scan multi-page documents and save them with a single tap.
- Recycle Content: Thanks to its built-in OCR, you can easily recycle scanned text and content by creating high-quality PDFs that allow you to work in the free Adobe Acrobat Reader app. It's incredibly useful for managing expenses or turning Adobe Scan into a tax receipt scanner.
- Quickly Find Documents: It's also a powerful capability of Adobe Scan that automatically detects your documents and receipts in your photo library, and turns them into PDF scans. The automatic OCR turns text into editable content.
- Save Business Cards to Contacts: Adobe Scan doubles as a fast business card scanner and reader. It automatically extracts contact information and saves your efforts of manual data entry.
- Get More Done On The Go: You can save each of your scans to Adobe Document Cloud for instant access and sharing. This allows you to manage even your lengthy legal documents effortlessly with the ability to search, select, and copy text. Additionally, you can open a PDF scan in Acrobat Reader to highlight key sections, add comments, fill, and sign.
With Adobe Scan, you can easily convert photos and documents into high-quality PDFs or JPEGs, making it convenient to share and access your digitized content from anywhere. It's a trusted PDF converter used by millions worldwide, and its OCR technology simplifies the digitization of books, business cards, and receipts.
Apart from all the above, Adobe Scan also offers some of the additional capabilities in-app purchase, such as - combining multiple pages into a single document, exporting PDFs to Microsoft Word or PowerPoint formats, and increasing OCR capacity.
[Note: Always remember to review and comply with Adobe's Terms and Conditions and Privacy Policy when using the application.]
3. OKEN – CamScanner, PDF scanner
In the digital age, having a reliable document scanning and management tool is essential. Okean Scanner can be a great option for you to handle your paperwork easily. Say goodbye to the days of bulky copy machines and welcome the era of an ultra-fast, free scanner app that transforms your device into a portable powerhouse. Whether you are a student, a business professional, or looking for an efficient way to manage documents, OKAN Scanner will end your search.
Here are the Key Features of the Oken Scanner:
- Document Scanner: Scan receipts, notes, fax papers, books, contract, and more. Store your scans as multiple PDF or JPG files.
- Various Scanning Modes: Specialized modes for scanning ID cards, passports, and reading QR codes with your device's camera.
- PDF Creator and Converter: Create and convert documents to PDF, including website content, various document formats (doc, ppt, excel), images, and photos.
- Easy Sharing: Share files via popular messaging apps, collect comments from multiple users, and accelerate document reviews.
- Innovative PDF Scanner: Scan documents and photos to PDF, JPG, or TXT. Recognize text from scanned objects with OCR technology. Add electronic signatures to your documents.
- Document Editor and File Manager: Edit scans with color correction and noise removal. Utilize the file manager with folders, drag-and-drop functionality, and document editing features.
- Document Security: Protect confidential scans with folder and file PIN locks.
- Easy Document Sharing: Scan and share documents effortlessly, print contracts and invoices directly from the app, and upload scans to cloud services like Dropbox, Google Drive, Evernote, and OneDrive.
- Privacy and Security: Oken Scanner takes your data privacy seriously. Your scanned and exported documents are stored locally on your device, ensuring they are secure and inaccessible to third parties.
In summary, we just want to inform you that OKEN-Scanner is a comprehensive document management tool that offers an unparalleled scanning experience, along with advanced PDF utilities and a user-friendly interface. With its exceptional privacy features and the bonus of a one-year premium subscription at no cost, Oaken Scanner will become your ultimate tool for all things document-related. Download it now and experience the difference!
4. WPS Office – PDF, Word, Sheet, PPT
Create and edit documents with ease using WPS Office, the ultimate all-in-one office suite for scanning, organizing, and editing your documents. This powerful app is not only useful for scanning documents, but it also integrates Word processing, PDF management, spreadsheet creation, and PowerPoint presentations into one convenient package. With WPS AI, it takes your productivity to the next level by offering AI-generated content, rewriting assistance, ChatPDF capabilities, and advanced OCR technology.
Here are the standout features:
WPS AI Features:
- WPS AI-generated content (AIGC): Instantly generate high-quality content for tasks like meeting summaries, event planning, and resumes.
- AI-powered rewriting: Experience the future of efficient and effective rewriting with WPS AI, and harness the power of AI-driven rewriting tools to elevate your writing to a professional standard, while also giving it that polished touch. With WPS AI, you can breathe new life into your content, making it more engaging, concise, and error-free. Say goodbye to the daunting task of manually reviewing and revising your documents, as WPS AI simplifies and accelerates the entire process with just a tab. Whether you're working on reports, essays, articles, or any other writing material, this feature streamlines your writing, ensuring it's clear, well-structured, and ready to impress.
- Chat–PDF's: With Chat–PDF's, WPS AI redefines your PDF reading experience. Say goodbye to the tedious task of sifting through long PDF documents. This Easy feature effortlessly processes and condenses extensive PDF's, allowing you to extract key information, summaries, or translations with ease. No more time-consuming scrolling and searching; now, you can engage in interactive conversations with WPS AI to swiftly obtain the precise content you need. This innovative capability transforms the way you handle PDF's, making your workflow more efficient and productive. Say hello to a smarter, more streamlined approach to managing and understanding PDF documents, courtesy of WPS AI.
- AI-powered OCR: Experience a revolution in Optical Character Recognition (OCR) with WPS AI. This advanced technology simplifies data entry and offers valuable insights for your scanned documents. Gone are the days of laborious manual data input; WPS AI automates the process, of accurately extracting text from scanned materials. Beyond data entry, it provides invaluable insights, making your documents more informative. Whether it's converting printed content into editable text or gaining a deeper understanding from scanned files, AI-powered OCR is your trusted assistant. Unlock the potential of your documents with the revolutionary OCR capabilities of WPS AI, streamlining your workflow and boosting productivity.
Core Features of WPS Office:
- Powerful Office Suite: Create, edit, and collaborate on documents, spreadsheets, presentations, and more. Utilize templates for a quick start.
- PDF Handling: Scan, view, edit, and convert PDFs directly on your Android device. Enjoy PDF annotation, signature, and extraction capabilities.
- Cloud Storage: Manage and sync documents in real-time using WPS Cloud. Easily access and edit your files from anywhere and on any device.
- Remote Work Solutions: Enjoy 1GB of free cloud storage, support for online editing and file sharing, and easy collaboration with colleagues. Share your documents via various methods.
With WPS Office, you have a versatile, feature-rich office suite at your fingertips. It's your go-to solution for productivity on the go and a comprehensive office suite for all your devices. Experience the future of office productivity with WPS Office!
5. Swift Scan
Swift Scan is your all-in-One Mobile Scanner App for Seamless Document Management. It's one of the top document editing apps that transform your smartphone or tablet into a powerful document scanner. With just one tap, you can effortlessly do anything whether you need to digitize important documents, capture QR codes, streamline your document workflow, or create high-quality PDF scans or JPG scans, Swift Scan can cover you all.
The Swift Scan app has a user-friendly PDF scanner designed for simplicity, ensuring that the camera handles the hard work. When you scan a document, Swift Scan automatically makes hundreds of decisions to ensure a perfect capture. It intelligently crops, straightens, and allows you to apply customizable filters, making your scans shine. It's no wonder that Swift Scan has received numerous awards and maintains a remarkable user satisfaction rating of 98%, earning the coveted "Editors’ Choice" recognition on Google Play.
Here's the Key Features of Swift Scan:
- Scan premium quality PDFs or JPG's with 200 DPI and higher.
- Send documents as faxes directly from Swift Scan.
- Scan QR codes for URLs, contacts, phone numbers, and more.
- Lightning-fast, automatic edge detection and scanning.
- Support for single and multi-page documents.
- Enhance your scans with color, grayscale, or black-and-white filters.
- Streamlined one-tap email and printing workflows.
Unlock the Full Potential with Swift Scan VIP Features:
- Seamlessly integrate with popular cloud services such as Dropbox, Google Drive, Box, and more.
- Utilize OCR (Optical Character Recognition) to extract text from scans for copying, searching, and lookup.
- Automatically upload scans to your preferred cloud service.
- Edit documents with ease, including moving, rotating, adding, or deleting pages.
- Choose from beautiful themes to personalize your scanning experience.
- Benefit from smart file naming for easy organization.
Swift Scan Supports the Following Cloud Services: Dropbox, Google Drive, OneDrive, Box, Evernote, Shoe Boxed, Yandex Disk, WebDAV, Magenta Cloud, Amazon Cloud, Drive Slack To do list!
Privacy and Quality Assured:
Swift Scan values your privacy and ensures that all document-related activities happen on your device or your chosen cloud backup provider. You can trust our high-quality scans, starting at 200 dpi, comparable to desktop scanners, with various color modes, auto-optimization, and blur reduction to get the best results.
Scan Anything Quickly:
Swift Scan is known for its blazing speed and ease of use. Simply hover your device over any document, receipt, whiteboard, QR code, or business card to scan and save it as a PDF or JPG in seconds. It identifies document edges automatically, ensuring a perfect capture every time. Plus, Swift Scan is a versatile and capable scanning app that allows you to scan any document type, from paper documents to business cards, QR codes, barcodes, notes, and more.
Swift Scan offers extensive support for various cloud services, ensuring that your scanned documents are readily accessible and securely stored. With integration options like Dropbox, Google Drive, OneDrive, Box, and many more, you can effortlessly manage your digital documents. This flexibility makes Swift Scan the ideal choice for individuals and businesses looking to streamline their document management. Experience the convenience of Swift Scan today.
Document scanning apps are effective tools that can save your time, enhance your productivity, and help you stay organized. WiBth these apps, you can easily transform your paper documents into digital files and store them securely in the cloud, making retrieval a breeze. This allows you to focus on more important tasks, while also reducing clutter in your home or office.
If you're looking for a way to streamline your document management process, we highly recommend you consider one of these five document scanning apps. They come equipped with all the essential features that a document-scanning app should have, so you can find the perfect fit for your specific needs.
